ERP Add-ons

Newera is a software house that develops applications to interface with Access Dimensions, a UK based Accounting and ERP System. All development done by Newera is done through the Maltese Access Accounting Partner, Philip Toledo Limited, using the official API interface. This means that all developed add-ons are independent of Access Dimensions version and do not interfere in any way with the Access Dimensions business logic.

The development of such applications is carried out to further add value in specific vertical markets where Access Dimensions would need to be supplemented in functionality and scope.

  - Sales Force Automation (SFA) System

  - Shipping and Landed Costing System

  - Stock Location Transfers (STS)

 

Sales Force Automation (SFA) System

An organisation’s sales force are its front line with the client. The face the client, take orders and manage relationships. However the sales force does not necessarily need to remain an ‘order-taking’ function. There is enormous potential in the people and our SFA system enables you to maximise the impact the sales force has on your organisation, your clients and the bottom line.

The basic SFA function is taking client orders. This is done directly on a mobile device (PDA, tablet…) using the stylus (pen). Clients are not searched for, they are organised in a tree structure in a logical pre-set way enabling the sales rep to tap through to the required customer. Once a customer is selected, the rep can see the basic customer information and any notes on the customer. The rep also has access to the current statement and unpaid invoices, enabling the sales rep to become a ‘debt collecting’ part of your business and to better be in a position to decide whether the order will be fulfilled or not. Regardless of outstanding balance, an order can still be taken since a payment might be on the way. The order, however, might be put on hold. Besides the statement the rep can also see turnover information for this customer. This can enable the rep to engage in conversation and probe why, for example, sales have dropped in a period.

Taking a client order is quite a simple task too. Stock items are pre-organised in a tree structure where the sales rep can tap through the list to the item required. Once selected the rep can amend quantities as required. Alternatively, the rep can ask the system to create a recommended order based on the client’s past consumption.

At any point in time, the rep can return to the office to download the orders to the main system. Alternatively mobile technology can also be used to transfer the orders back to the office while the sales rep is still out on the field.

Our vast experience in the area has shown that sales reps get used to the mobile device in a short period of time. The system increases productivity and efficiency. Organisations too have benefitted in more ways than one. The SFA system has shed light on previously unknown issues in product distribution and it has also helped manage credit and debt collection. It truly enables you to unleash the full potential of your sales force.

 

Shipping and Landed Costing System

In countries and industries that are very dependent on importation, cost consciousness and the need to compete are high on the agenda. This enhances the need to accurately cost each consignment of goods independently in its entirety. Once purchase orders are sent to suppliers ordering goods, when the goods start to arrive, they need to be costed.

The system will:

  •   - Allow you to apportion a number of cost components by various criteria;
  •   - Provide a preview of the landed cost per unit for a whole consignment breaking down the actual cost by cost element;
  •   - Update the stock system with the respective quantities and landed cost per unit;
  •   - Update your nominal ledger with the landed costs in home currency.

    If, at the time of receiving the goods, the actual costs of shipment are not known, the system allows you to enter estimated costs which are then resolved within Access Dimensions once the actual supplier invoice is received.

 

Stock Location Transfers (STS)

Businesses in various industries need to keep inventories in multiple locations. In addition these inventories are frequently batch tracked to allow the handling of expiry dates and batches. These practices require great effort in moving goods between locations and tracking the various batches and expiries across these multiple locations. The Stock Location Transfers system is a simple yet effective tool that allows these location transfers in an effortless and streamlined way. It can also allow location transfers to follow a approvals process where required to ensure that such movements are approved and audited as they occur.